Executive Administrative Assistant in Worcester, Massachusetts For Sale

Company Description
All Star Incentive Marketing, a pioneer in cost-effective web based incentive, recognition and rewards programs that are used to improve safety, drive sales, increase performance, build customer loyalty, and motivate employees. All Star provides tools to increase business performance, from the latest in industry research and proprietary incentive web solutions, to desirable brand-name merchandise and travel awards to custom promotional products.
Job Description
All Star Incentive Marketing is seeking an Executive Administrative Assistant for our Fiskdale, MA office to assist members of executive management and the Sales team as requested with such items as calendar management, sorting incoming mail, making travel arrangements, responding to messages, attend meetings and provide follow up communications, prepare monthly sales reports and commissions statements for the Sales team, prepare for client meetings and administrate RFP database tool.
Responsibilities:
• Sort daily correspondence and mail, responding on behalf of President and Executive Staff, forwarding only items which require personal attention
• Receive forwarded email messages from President and Executive Staff, responding on their behalf; following up on action items
• Prepare for and attend client and internal meetings; bringing in food and beverages; making reservations; booking hotel rooms and car services; follow up on action items; take and circulate minutes
• Prepare for internal meetings, preparing and distributing agenda; booking meeting rooms; preparing documents
• Preparation assistance with presentations, correspondence and memos
• Prepare for executive travel: booking flights, hotels, rental cars, etc.; preparing detailed travel documents and distributing the week prior to departure
• Organize and submit personal and corporate expense forms and receipts
• Act as liaison with internal and external clients/customers, including senior-level management; negotiate with vendors/suppliers
• Work on projects through completion within given timelines
• Perform thorough on and off line research on requested subjects
• Maintain the strictest levels of confidentiality
• Data and reporting with Salesforce
• Run and prepare the monthly sales reports, create commission statements for Sales Team
• Administrator for Webex, setting up web-demos, webinars, conference calls
• Administrator for Qvidian (RFP tool)
Benefits:
Health Insurance, Dental Insurance, Life Insurance, 401k, Paid Vacation time and more!
Education and Skills:
• High school diploma or general education degree (GED) with a minimum of 3 years experience as an Executive Assistant or equivalent experience.
Other Skills and Abilities:
• Ability to work with multi-line phone systems and customized web solution
• Ability to problem solve effectively in customer focused environment
• Exceptional written and verbal communication skills
Computer Skills:
• Proven mastery of MS Office applications, including Word, Excel, PowerPoint, and Outlook. Experience with WebEx, Salesforce and Qvidian a plus.
Salary:
$40,000-$45,000
Click here to apply.